Invoice Payment Window

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Checks that have been written by hand or bills paid via a Wire Transfer or Debit Card can be recorded in Design Manager using the Invoice Payment Window.  This window can be accessed in two ways.  First, when recording a Vendor Payable on the Vendor Deposit, Invoice, or Operating Expenses Window or on the Checking Window - Pay Bills / Print Checks Tab.

 

invoice payment window - hnd wt

First, select whether a Hand Written Check, Wire Transfer, or ATM/Debit payment is being recorded on the Type menu.  Upon selecting the Hand Check option, the following fields will be displayed:

 

Check Number:  Record the number of the Hand Check used to pay the Vendor.

 

Check Date:  Input the date the Hand Check was written.  The Check Date is the date upon which the Check will appear  on the Checking Window - Checkbook Tab.

 

When using the Hand Check option, both a Check Number and Check Date must be entered.

 

Upon selecting the Wire Transfer option, only the Transfer Date field is displayed as Design Manager will automatically create a unique Wire Transfer Number.

 

Transfer Date:  Input the date the Wire Transfer was recorded by the banking institution.  This is the date upon which the payment will appear in the Checkbook.  A Transfer Date must be entered.

 

If the Wire Transfer option is selected, only the Transaction Date field is displayed as Design Manager will automatically create a unique ATM/Debit Number.

 

Transaction Date (Trans. Date):  Input the date the payment was made using an ATM/Debit card.  This is the date upon which the payment will appear in the Checkbook.  A Transaction Date must be entered.

 

Now matter which option is selected, a Checking Account menu and Transaction Description field will be available.

 

Checking Account:  The appropriate Checking Account from which the payment was paid must be selected.

 

Transaction Description (Trans. Desc.):  A description of the payment may optionally be entered for future reference.

 

Once all the information has been entered properly, click the OK button to record the payment into the Checkbook.