Paying a Vendor with a Credit Card

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Important: Before you begin using a credit card to pay bills, you will need to set up a credit card Account in your Chart of Accounts, as well as a Vendor for the credit card company.  For instructions on how to do this, see the Account Window for instructions on how to set up a credit card Account and the Vendor Window for how to create a Vendor for a credit card company.

 

The first step in paying an invoice or deposit with a credit card is to enter the payable on the Documents and Accounting Window.

 

For a deposit to the Vendor, highlight the Purchase Order for which you wish to send the deposit and click the Vendor Deposit Button.

 

If you are recording an invoice from the Vendor, highlight the appropriate PO and click the Vendor Invoice Button.

 

To enter an operating expense or miscellaneous bill from a Vendor, switch to the Vendor View, select the Vendor, and click the Expense/Bill Button.

 

Doing so will open the Vendor Deposit, Invoice, or Operating Expense Window set to the appropriate Payable Type.  The window below is an example of an Expense vendor invoice.

 

vendor invoice window - expense_example3CC

 

The Vendor should already be entered properly.

 

Select the credit card you wish to use in the Pay With menu.  Click on the down arrow to the right of this field to choose a credit card from the menu. Again, if no credit card accounts appear you must add one to your chart of accounts before entering this bill.

 

If you are entering an Expense type entry, then make sure that the account number you enter on the Vendor Distribution Window is an Expense or Cost of Goods Sold account. The Account here should not be the credit card Liability Account!

 

Once you have entered the information for the payable, click OK to close the Vendor Deposit, Invoice, or Operating Expense Window.  The charge should now appear on the Checking Window – Credit Cards Tab.

 

For a full description of recording bills from vendors, see Entering Payables.