Transaction Search Window

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The Transaction Search Window will help you find accounting information in your Design Manager.  To open the window, click on the Search search button2 button on the Documents and Accounting Window.  Doing so will display the Transaction Search Window shown below.

tx search window

To use the Transaction Search, fill in any combination of criteria in the upper portion of the window and click on the Find Find button button.  Design Manager will display all accounting records that satisfy the criteria entered.

You can fill in as many fields or as few fields as necessary to find your information.  If you only fill in a Project code then you will see all accounting records related to that Project.  If you fill in a Project code and a Vendor code, then you will see all accounting records for the Vendor that pertain to the desired Project.

 

Choosing the Clear clear button button will clear out all of your entered search selections.

 

Export export button_spec search button: Allows you t export ALL of the columns into a clean CSV file. Save the file to your computer and open it in Excel.

 

Print print button_spec search button: Print out the transactions that make up the search results.

 

Clicking the Go To go to button button will launch the Documents and Accounting Window and position the Tree to the selected Transaction.

 

 

Search Suggestions:

Try to enter as many known fields as possible to reduce the number of records found/listed.  The further you can narrow your search the better!

Each transaction to the General Ledger will have at least one debit record and credit record.  Such activity is classic accounting, however it does double the number of records that are displayed.  You can filter these records by using the Account (Acct.) field.  If you limit the search to a single account then you will not see both sides of the entry.

The Date field is the date assigned to the entry by the user such as the Check date, Cash Receipt date, or Client Invoice date.

The Keyed Date is the physical date that the user created/entered the information into the system.

The Transaction Number (Trans. No.) is the number that Design Manager assigns to each accounting entry.  The transaction number is found on accounting journals and many reports. If you know the transaction number assigned to an entry, this is an excellent way to narrow your search!