Cash Receipt Payment Types and the Company Information A/R Showroom Tab
|Top Previous Next|
Prior to recording any Cash Receipts in Design Manager, it is important to properly define Cash Receipt Payment Types. Payment Types consist of a Type or name and a General Ledger Cash/Checking Account. Primarily, Payment Types are designed to distinguish different methods of payment from your Clients by automating the separation of the payment methods in your Cash Account. Design Manager attempts to conveniently group all receipts of the same Payment Type together so you can easily reconcile your credit card receipts, bank deposits, etc. with the entries recorded in Design Manager. Payment Types also allow you to distinguish between different Cash Accounts to easily record deposits into the proper Account. To define and review the Cash Receipt Payment Types, select File - Company Information and Settings to display the Company Information Window. Click the A/R Showroom Tab which is shown below.
POS / Cash Receipt Payment Type Window
Add a new Payment Type to the software by clicking on the Add button to the right of the Cash Receipt Payment Types Grid which will open the POS / Cash Receipt Payment Type Window where Payment Type information can be entered. An existing Payment Type can be revised by selecting the entry on the Cash Receipt Payment Types Grid and clicking the Edit button. To remove a Payment Type, select the Payment Type you wish to remove and click the Delete button.
Type: This is the code or name used to identify the Payment Type on the New Cash Receipt Window. The Type is often a descriptive term such as "CHECK" for a company checking account or "MONEY" for an additional money market account. However, some users will find using the Account Number of the General Ledger Checking Account, such as "10010", as the Type Name more useful.
Checking Account: Select the General Ledger Checking Account associated with the Payment Type.
Exclude from Point of Sale (POS): When this option is selected, the Payment Type will not be listed in the Payment Type menu on the Point of Sale Invoice Window - Totals/Payments Tab. This may be desirable to prevent operators from recording a receipt into the wrong Account by inadvertently selecting the wrong Payment Type or to restrict certain types of payment methods such as personal checks, etc.
Data Collection: The Data Collection selection is used to properly configure the Point of Sale Invoice Window - Totals/Payments Tab and to designate a Payment Type to be used with Merchant Warehouse's MerchantWARE automatic credit card processing.
The Data Collection menu has four options: Generic, Check, Credit Card, and MerchantWARE.
If the company has signed up with Design Manager and Merchant Warehouse to automatically process credit card transactions over the Internet through MerchantWARE use the Enter MW Credentials (Enter MW Cred...) Button to input the necessary MerchantWARE identification including the company's Site ID, Key, Name, etc.
For a full explanation of using MerchantWARE to process credit card transactions, see Using Design Manager and Merchant Warehouse to Post Credit Card Transactions.
Additional Point of Sale and Accounts Receivable Settings
After adding or revising all of the necessary Payment Types, the A/R Showroom Tab has other options as well.
If you have purchased the optional Showroom module, you will have two additional settings: