Client Invoices / Finance Charges Window - Existing Tab
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The Client Invoices / Finance Charges Window - Existing Tab is used to review, reprint, adjust, and reverse Client Invoices in Design Manager.
By default, the Existing Client Invoices Grid lists every Client Invoice recorded in Design Manager. A user can, however, choose to only display Client Invoices with a current Balance Due by selecting the Open Only option in the bottom right corner of the window. Client Invoices are listed in descending Invoice Number order so that the most recently posted Invoices are at the top of the grid. However, the Existing Client Invoices Grid can be sorted by the majority of the columns simply by clicking the column heading. The grid has the following columns:
Re-Print: The Re-Print button will display the Re-Print Client Invoice Window whereupon the selected Invoice can be reviewed in the Print Preview Window, printed directly to a printer, emailed to a Client and other tasks. The Re-Print Client Invoice Window will discussed in full under Re-printing or E-mailing a Client Invoice later in this chapter.
Adjust: Clicking the Adjust button will display the Invoice Adjustments Window where the outstanding balance of the selected Client Invoice can manually be manipulated as discussed in detail under Adjusting a Client Invoice.
Credit: Upon clicking the Credit button, one of two events will occur. Either the Reverse/Credit Invoice Window used to create a Credit Invoice in order to fully reverse an existing Client Invoice will be displayed. Otherwise a message stating why the Client Invoice selected on the Existing Client Invoices Grid cannot be credited or reversed will be displayed. Creating a Credit Invoice is explained in detail in Reversing/Crediting a Client Invoice.
Update: Clicking the Update button will display the Update Invoice window where the user can make several changes to the Invoice. For more information, see Updating a Client Invoice.
Multi-Print: The Multi-Print button is used to print an entire range of Client Invoices simultaneously. To do so, first make sure the Existing Client Invoices Grid is sorted by Invoice Number in ascending order (i.e., the oldest Client Invoices are listed at the top of the grid). Next, select the Client Invoice on the grid that will be the first Invoice that you wish to print. Finally, click the Multi-Print button which will display the Re-Print Multiple Invoices Window. On that window, input the Invoice Number of the last Invoice that will be printed. For example, if you want to reprint Client Invoices 11000 through 11010, highlight Client Invoice 11000 on the Existing Client Invoices Grid. Then click the Multi-Print button and input 11010 on the Re-Print Multiple Invoices Window and click the OK button. Design Manager will then print all the Client Invoices from 11000 to 11010. Note: when using the Multi-Print function, Design Manager always sends the Invoices directly to the printer. They cannot be reviewed using the Print Preview Window.