Open Client Deposit Report

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The Open Client Deposit Report is accessed from the Reports Window, Accounts Receivable folder and displays Retainers and Deposits collected from the Client along with the application of the Deposit and/or Retainer on Client Invoices.  Transactions will appear on the report until they "close" in a particular Fiscal Month which can happen one of two ways.  First, if the sum of all Deposits and Retainers less the monies being applied on Client Invoices nets to zero, all transactions will close.  Secondly, individual transactions can be closed when matching amounts net to zero.  For example, if a Deposit for 5000.00 is recorded in one Fiscal Month, then an Invoice is generated in the following Fiscal Month which utilizes 5000.00 in Deposit, the transactions will be closed in the Fiscal Month of the Client Invoice.

 

open client dep report window

 

The Open Client Deposit Report is retroactive, meaning it can be printed to show information as it existed in any prior Fiscal Month, as well as the current Fiscal Month.  The Aging Date will default to the current system date and determines how the transactions are arranged in the 0-30 Days, 31-60 Days, 61-90 Days, and Over 90 Days columns.  Ranges for Client and Project are available to narrow the scope of the report.  Two versions of the Open Client Deposit Report are available.  The Summary version lists one line for each Project with open Deposits and/or Retainers.  The Detail version provides a complete list of open transactions for each Project and is the version selected by default.

 

***Watch a video tutorial on how to clean up this report here***