Paying a Vendor with a Credit Card

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Important: Before using a Credit Card to pay bills and invoices, a Credit Card Liability Account must  first be configured in Account Glossary.  A Vendor for the credit card company must also be created if one does not already exist.  For instructions on how to do this, see the Account Window for instructions on how to set up a Credit Card Account and the Vendor Window for how to create a Vendor for a credit card company.

 

To use the Credit Card Account to reflect payment on bill or invoice from a Vendor, enter the Payable by clicking the Add button on the Vendor Deposits, Invoices, and Operating Expenses Window.  Doing so will display the Vendor Deposit, Invoice, or Operating Expense Window which is shown below for an Operating Expense.

 

vendor dep_invoices window-add new exp bill_Pay with a CC example

 

Select the Credit Card used to pay the Vendor in the Pay With menu.  The Pay With selection will always have an option entitled "With Check" for paying the Vendor with a Check, Wire Transfer, or Debit Card along with each Credit Card Liability Account. Again, if no Credit Card Accounts appear one needs to be added to Account Glossary prior to entering the invoice or bill.

 

Note:  The Vendor will not be the Credit Card Vendor.  The Vendor will be the institution or individual from which the purchase was actually made.

 

Once the information for the payable has been properly entered, click the OK button to close the Vendor Deposit, Invoice, or Operating Expense Window.

 

vendor dep_invoices window-add new_pay with a CC example

 

To record the Payable in Design Manager, click the Post button on the Vendor Deposits, Invoices, and Operating Expenses Window.  The charge to the Vendor will now appear on the Accounting – Credit Cards window.

 

For a full description of recording bills from vendors, see Entering Vendor Invoices.