Recurring Journal Entries and the Recurring Journal Entries Window
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Recurring Journal Entries are accessed through the Journal Entries Window- New Tab by pressing the Recurring button. Doing so will open the Recurring Journal Entries Window.
The Recurring Journal Entries Window is used to create Journal Entry "templates" for Journal Entries that are used often. For example, a Journal Entry may be done every month to record the company’s payroll. This payroll Journal Entry is most likely the same every month or very similar. Therefore, the payroll Journal Entry can be added to the Recurring Journal Entries Window rather then entering the Journal Entry in its entirety each month. Then, the payroll Journal Entry can be retrieved from the Recurring Journal Entries Window, edited or revised if need be, and posted.
Note: Recurring Journal Entries do not occur automatically. A user must manually retrieve them onto their New Journal Entries Grid on the Journal Entries Window - New Tab!
To retrieve a Recurring Journal Entry, click on the Recurring button on the Journal Entries Window to display the Recurring Journal Entries Window. Next, select the desired Recurring Journal Entry or Entries by clicking the Tag column for each desired Recurring Journal Entry. When all have been selected, click the Choose button. Doing so will import all the selected Recurring Journal Entries onto the New Journal Entries Grid. The Journal Entries can then be edited if there are changes to the Amounts, Transaction Description, Journal Entry Date, etc. that need to be made. The Journal Entries can then be posted as normal.
Add and Edit: The Add and Edit buttons will display the Recurring Journal Entry Window to enter a new Recurring Journal Entry or revise the selected Recurring Journal Entry on the Recurring Journal Entries Grid, respectively.
Delete: Upon selecting a Recurring Journal Entry and clicking the Delete button, you will be asked "Are you sure that you want to permanently delete the current record?". Clicking Yes will remove the Recurring Journal Entry from the Recurring Journal Entries Grid while selecting No will take no effect.
When satisfied, click the OK button to save the Recurring Journal Entry. Upon doing so, the Recurring Journal Entry will appear on the Recurring Journal Entries Window. Here the Recurring Journal Entry can be revised or deleted if necessary, by clicking the Edit and Delete buttons, respectively.