Design Manager 4.0 to Design Manager 2000 Data Conversion Considerations and Instructions (DM2000)

Modified on: 2017-08-08 10:14:52 -0400

Note about software modifications:


Any modifications that were custom programmed for your DM 4.0 whether done by Franklin-Potter Associates or done by third party will not convert. Any features that are part of modifications done in DM 4.0 and are now included in DM 2000 may be implemented differently and any associated data will not convert. In order to convert modifications custom programming will need to be done to the DM 2000 software and to the data conversion software at an additional charge. If you have any questions please call (215) 345-0844 for assistance.


The Data Conversion Instructions are at the end of this document


The following is a list of issues when converting non-modified DM 4.0 to DM 2000…

Because of differences between the two programs, there may be a few cases in which the data appears differently in Design Manager 2000. These conditions can crop up because there was a data corruption or data loss problem sometime over the months and years that you were using DM 4.0. While in most cases these issues will not concern your data conversion, it is a good idea to keep DM 4.0 on your computer for reference (the DM2K conversion will automatically keep your old software.) Below is a list of differences you may see:

  • DM2K introduces the concept of entering freight, labor, design fees, etc. as separate components, which you will find very useful. As your data is being converted the computer may add some of these components to make your data compatible with the new techniques. These new components will not change any accounting values in your project.

  • During the time that you used Design Manager 4.0 you may have, at one time or another, experienced hardware failures that destroyed data, or you may have inadvertently removed important data yourself. Although the conversion program cannot bring back destroyed data, it is able to reconstruct certain important accounting aspects of the missing data. If missing or destroyed data is encountered during your conversion, a reconstruction will be placed in the new Design Manager 2000 for you in the form of a Journal Entry. Accounts may also be added to the chart of accounts that are entitled “Unknown” to represent accounts that have been deleted or destroyed. Both of these actions are only taken when the data conversion detects errant or missing data.

  • Design Manager 2000 has the ability to distinguish between client deposits and retainers, which Design Manager 4.0 cannot do. Client deposits from DM40 will be listed as Retainers in DM2K since retainers are the most similar to the deposit processing in DM40.

  • In DM40, Supplier Deposits could be adjusted manually by using the Deposit button on the Supplier Status window. Because of added control in DM2K, some adjustments may need to be made to the Open Supplier Deposit Report in DM2K after the conversion.

Data Conversion Instructions

In order to run the data conversion, you must first Install the new software:

  1. Place Design Manager Install CD into computer’s drive. Please refer to the Design Manager Manual for Installation Instructions.

  2. Once the software is installed correctly, enter your Product Code from the back of the CD when prompted. (If not prompted, click on the Design Manager Icon and then you should be asked for the Product Code).

  3. Once in Design Manager 2000 you need to do a Live Update.

  4. First be sure you have an open internet connection. Then go to File and choose Live Update.

  5. Follow the Prompts for the Update. You can, but should not need to do a Backup because there shouldn’t be any data in this version of the software. When asked where you would like to get the update from, you will choose The Internet. (If the Live Update can not be completed because of a Firewall problem, please contact Design Manager Technical Support @ or call (215) 345-0844 and ask for it on CD.)

  6. Once Update is complete you should Exit Design Manager to begin the conversion.

The data conversion can be run at any time after the program has been installed and updated.

  1. Place the Design Manager Install CD back into the CD drive. The CD will start automatically.

  2. When the menu appears, choose the second option, “Data Conversion.”

  3. Follow the instructions carefully for running the data conversion.

If the CD does not start automatically, click on the Start button in the lower left corner of your desktop. Choose Run, type d:\setup into the Open box, and click OK (in place of “d” you may substitute the letter of your CD drive).

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